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Spring Term

Page updated 18th March 2022

Spring 2022

Page updated 18th March 2022


Boundaries and Respect

Mechanics and Structures 2

Mechanics and Structures

Warren Park Primary School’s Admission Policy


This policy will be used during 2022/2023 for allocating places in the main admission round for entry to Year R in September 2023. It will also apply to in-year admissions during 2023/24. It does not apply to those being admitted to nursery provision.

The Governing Body of warren Park is the admission authority for the school. The admission arrangements are determined by the County Council,  after statutory consultations.

The guiding principles of the school admissions policy is that the school should serve its local community; that siblings as far as possible can attend school together; and that children can benefit from continuity between schools serving the same community. The policy aims to be clear, fair, and objective and complies with all relevant legislation.

Published Admission Number (PAN)

The published admission number (PAN)[1] for entry to Year R is 60.  The school will admit this number of children if there are sufficient applications. Where there are fewer applications than the published admission number, places will be offered to all applicants.

Admissions Process

The Governing Body will consider first all those applications received by the published deadline of midnight on 15 January 2023. Notifications to parents offering a primary or infant school place will be sent by the County Council on 17 April 2023.

Applications made after the deadline will be considered after all on-time applications have been fully processed unless exceptional circumstances merit consideration alongside on- time applications.

For the normal admission round, all on time preferences will be considered simultaneously and ranked in accordance with the admission criteria. If more than one school can offer a place, the parent’s highest stated available preference will be allocated.

Pupils with an Education, Health and Care Plan

Any child with an Education, Health and Care Plan naming the school will be admitted. Where possible such children will be admitted within the PAN.

Oversubscription criteria

When the school is oversubscribed, after the admission of pupils with an Education, Health and Care plan naming the school, priority for admission will be given to children in the following order:

  1. Looked after children or children who were previously looked after (see definition i).
  1. (For applications in the normal admission round only) Children or families with an exceptional medical and/or social need (see definition ii). Supporting evidence from a professional is required such as a doctor and/or consultant for medical needs or a social worker, health visitor, housing officer, the police or probation officer for social needs. This evidence must confirm the child or family’s medical or social need and why that need(s) makes it essential that the child attends this school rather than any other. If evidence is not submitted by the application deadline, the medical and/or social need cannot be considered.
  1. Children living in the catchment area (see definition iv) who at the time of application have a sibling (see definition v) on the roll of the school who will still be on roll at the time of admission. [See 4 for additional children who may be considered under this criterion.]
  1. Children living out of the catchment area who at the time of application have a sibling (see definition v) on the roll of the school who will still be on roll at the time of admission. [Where a sibling was allocated a place at the school in the normal admission round in a previous year because the child was displaced (see definition vi) from the catchment school for their address, the application will be considered under 4, subject to the siblings still living in the catchment area for the school from which they were displaced. In future normal admissions rounds a younger sibling will be considered to have been displaced where they were allocated a place at the school under this criterion as a consequence of their elder sibling’s displacement and are still living in the catchment area for the school from which they were displaced].
  1. Other children living in the catchment area of the school.
  1. Children of staff (see definition iii) who have, (1) been employed at the school for two or more years at the time at which the application for admission to the school is made, or (2) have been recruited to fill a vacant post for which there is a demonstrable skill shortage.
  1. Other children.


(i) Looked after children are defined as those who are (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(1) of the Children Act 1989). Previously looked after children are those who were looked after but immediately after being looked after became subject to an adoption order, child arrangements order, or special guardianship order. An adoption order is an order under section 46 of the Adoption and Children Act 2002 or section 12 of the Adoption Act 1976. Child arrangements orders are defined in section 8 of the Children Act 1989, as amended by section 12 of the Children and Families Act 2014. Child arrangements orders replace residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order. Section 14A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

(ii) Applicants will only be considered under this criterion if on the application form (online or paper) they have ticked the appropriate box explicitly indicating that they wish for their application to be considered under medical / social need.  ‘Medical need’ does not include mild medical conditions, such as asthma or allergies. ‘Social need’ does not include a parent’s wish that a child attends the school because of a child’s aptitude or ability or because their friends attend the school or because of routine childminding arrangements. Priority will be given to those children whose evidence establishes that they have a demonstrable and significant need to attend a particular school. Equally this priority will apply to children whose evidence establishes that a family member’s physical or mental health or social needs mean that they have a demonstrable and significant need to attend a particular school. Evidence must confirm the circumstances of the case and must set out why the child should attend a particular school and why no other school could meet the child’s needs. Providing evidence does not guarantee that a child will be given priority at a particular school and in each case a decision will be made based on the merits of the case and whether the evidence demonstrates that a placement should be made at one particular school above any other.

(iii) ‘Staff’ includes all those on the payroll of the school who (specific to clause (1)) have been an employee continuously for two years at the time of application.  ‘Children of staff’ refers to situations where the staff member is the natural or adoptive parent, the legal guardian or a resident step parent.

(iv) A map of the school’s catchment area is available on the school’s details page of the Hampshire County Council website

(v) ‘Sibling’ refers to brother or sister, half brother or half sister, adoptive brother or adoptive sister, foster brother or foster sister, step brother or step sister living as one family unit at the same address. It will also be applied to situations where a full, half or adopted brother or sister are living at separate addresses. Criteria 3 and 4 include children who at the time of application have a sibling for whom the offer of a place at the preferred school has been accepted, even if the sibling is not yet attending.

(vi) ‘Displaced’ refers to a child who was refused a place at the catchment school in the normal admissions round having named it in the application and was not offered a higher named preference school.

To identify the child’s catchment school please use

Note that some addresses are in catchment for more than one school and in this case, ‘displaced’ refers to a child who was refused a place at any of their catchment schools.


If the school is oversubscribed from within any of the above categories, straight line distance will be used to prioritise applications; applicants living nearer the school have priority. Distances will be measured from the Ordnance Survey home address point to the school address point using Hampshire County Council’s Geographic Information Systems (GIS). Distances to multiple dwellings will give priority to the ground floor over the first floor and so on. On individual floors, distances will be measured to the stairs leading to the communal entrance. Where two or more applicants are equidistant, random allocation will be used to allocate the place. An explanation of the random allocation procedure is available on the County website.

Additional Information

Permanent Residence

The child’s permanent residence is where they live, normally including weekends and during school holidays as well as during the week, and should be used for the application. The permanent address of children who spend part of their week with one parent and part with the other, at different addresses, will be the address at which they spend most of their time.

Multiple births

Where a twin or child from a multiple birth is offered the last place available within the PAN, any further twin or child of the same multiple birth will also be offered a place, if the parents so wish, even though this may raise the number in the year group above the school’s PAN.

Fair Access placements by the local authority

Outside the normal admission round, it may sometimes be necessary for a pupil to be placed by the local authority, or a local placement panel acting on behalf of the authority, in a particular school even if there is a waiting list for admission. Such placements will be made in accordance with Hampshire County Council’s Fair Access Protocol.  The Protocol is based on legislation and government guidance.

Waiting lists

When all available places have been allocated, waiting lists will be operated by the school on behalf of the local authority. Any places that become available will be offered to the child at the top of the list at that time. The waiting list is ordered according to the criteria of the admission policy with no account being taken of the length of time on the waiting list or any priority order expressed as part of the main admission round. Fair Access admissions and school closure arrangements will take priority over the waiting list.

The waiting list will be reviewed and revised –

  • each time a child is added to, or removed from, the waiting list;
  • when a child’s changed circumstances affect their priority;
  • twice a year, when parents with a child on the waiting list will be contacted and asked if they wish to remain on the waiting list.

At the time of receiving an application decision from the County Council or the school, parents will be advised of the process for adding their child’s name to the school’s waiting list. Parents may keep their child’s name on the waiting list of as many schools as they wish.

Starting school

Pupils born between 1 September 2018 and 31 August 2019 (inclusive) are entitled to full- time schooling from September 2023. Parents can choose to defer their child’s admission until later in the school year (but not beyond the start of the term after they reach compulsory school age). Children can also attend part-time until they reach compulsory school age.

Parents must discuss their child’s starting arrangements with the school once an offer has been secured.

Children with birthdays between:

  • 1 September and 31 December 2018 (inclusive) reach compulsory school age on 31 December 2023, at the start of the spring term
  • 1 January and 31 March 2019 (inclusive) reach compulsory school age on 31 March 2024, at the start of the summer term 2024.
  • 1 April and 31 August 2019 (inclusive) reach compulsory school age on 31 August 2024, at the start of the new school year in September 2024.

Parents of summer born children (those born between 1 April and 31 August) who are particularly concerned about their child’s readiness for school can request to delay their child’s entry to Year R for an entire school year until September 2024. This is called decelerated admission. In making such a request, parents would be expected to state clearly why they felt decelerated admission to Year R was in their child’s best interests. It is recommended that parents considering such a request contact the local authority in the autumn term 2022 to ensure that an informed decision is made. Guidance on decelerated admission for summer born children, including how to make a request, is available on the County website at .

Admission of children outside their normal age group

Parents may request that their child is admitted outside their normal age group. To do so, parents should include a request with their application, specifying why admission outside the normal age group is being requested and which year group they wish their child to be admitted. Decisions will be made based on the circumstances of the case and in the best interests of the child.

School Closures

In the event of a school closure, pupils from the closing school may be given priority for any school nominated as the receiving school. Specific arrangements will be determined by the Local Authority in accordance with the School Admissions Code and will be published at the time for the specific schools affected.


This policy takes account of all Equalities legislation, together with all relevant regulations and the School Admissions Code (published by the DfE in 2021).

[1] The PAN applies to the relevant year* only. For other year groups at the school, different admission limits may be applied.

* The relevant year is the age group at which pupils are or will normally be admitted to the school i.e. reception.