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Part time SEN Administrative Assistant

PURPOSE: To support the SENCo in all aspects of Inclusion, organisation, liaison and administration

DISCLOSURE LEVEL: Enhanced

WORKING TIME: 25hrs per week – 40 weeks per year- term time only (hours by agreement with the SENCo)

MAIN (CORE) DUTIES

Administrative Support for the SENCo

  • All administrative and clerical duties needed to support the SENCO
  • Answering enquires, typing, faxing, sending letters and reports to parents/outside agencies
  • Liaising with parents, the LA and other stakeholders as necessary
  • Dealing with situations of a confidential and sensitive nature
  • Ensuring all Annual Review paperwork is carried out and submitted on time attend and take minutes at Annual Reviews
  • Update the SEN Register and other records
  • Carry out any other duties as directed by the Headteacher commensurate with the general level of responsibility of the post
  • Booking appointments
  • Assist with timetabling of support
  • Assisting with the ordering of all books and equipment needed for the department
  • Assist and help set up for Open Evenings, Tours and Taster Days
  • Typing Individual Education Plans and arranging their reviews
  • Manage up to date record keeping
  • Compose letters

Whilst every effort has been made to explain the main duties and responsibilities, as a new post the need to be flexible and adaptable is important.

This job description is current at the date shown but, in consultation with the postholder, may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title.

PERSON SPECIFICATION

Administrative Assistant:     Special Educational Needs

Essential unless noted as desirable

  • Experience of working in a school setting (desirable)
  • Appropriate experience in administration
  • Proven track record of working with a team
  • Excellent I.T. skills (Microsoft office, email, internet )
  • Knowledge of MIS database (desirable)
  • Willingness to learn new skills and acquire new areas of knowledge
  • Excellent verbal and written communication skills
  • Able to prioritise work load
  • Flexible working and ability to multi-task
  • Calm in a crisis
  • Uses own initiative
  • Able to interact effectively with staff, parents, students and outside agencies
  • Efficient, organised and meticulous
  • Discrete
  • Understanding and sensitive to others
  • Keen to develop the role

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