Parental and Carer guidelines for:
· Beginning and End of Day routines
· Medical appointments
· Authorised and Unauthorised absences
· Penalty notice procedures
Our School day and Register routine
What our school day looks like.
At Warren Park Primary, we are committed to all aspects of our children’s learning, where we strive to make a positive difference at every opportunity. Research has shown that children who frequently miss school often fall behind. There is also a strong link between good school attendance and achieving good results. We would like to take this opportunity to share our daily routine at Warren Park.
At Warren Park our school day starts at 8:50 for Reception classes and 8:55 for the rest of the school.
It is really important that children are in school, ready for these times as this will help them settle into the school day routine and get the most out of their education.
We must ask that your child doesn’t come to school until 8:45 unless they are in the breakfast club, as there will not be adult supervision until this time. Children can come and play on the playground at 8:45 and parents are welcome to wait with children until the bell goes. Duty teachers will be on the playground from 8:45, which may give you the opportunity to have a chat if needed. If your child’s teacher is not on the playground, then we ask that you make an appointment through the office for a convenient time and not go through the doors into the classrooms, as this poses security issues for the school.
Why not try our amazing breakfast club?
At Warren Park we offer an amazing breakfast club free of charge, this will help give the best start to your child’s day. Breakfast club offers a range of cereals, toasts and healthy spreads to make sure that your child is ready to start the day full of energy. Breakfast club starts at 8:00 and is supervised until the start of the school day.
Attendance, Absences, Medical Appointments and Late Marks.
What if my child is late?
We understand that sometimes things happen which result in lateness. In these exceptional circumstances, we ask that children come into school with an adult and sign in with the office team. This is to make sure that the legal resister is filled in correctly and appropriately.
Late marks and the register.
Children who arrive in school between 9:00 and 9:30 will need to go directly to the office where they will receive a late mark (L) on the register.
Children arriving after 9:30.
Whilst we understand that in exceptional circumstances, things can happen that prevent a punctual arrival to school, we must stress that these circumstances should be extremely rare. A phone call to the office must be made with a reason provided. Children who arrive after 9:30 will be marked as unauthorised (U) unless there are exceptional circumstances that have already been discussed and agreed with staff.
Unfortunately a (U) mark will affect your child’s attendance. These codes reflect Hampshire County Council policy.
What if my child has a medical appointment?
We ask that if a routine medical appointment is needed, that you try to book these outside of school hours. If this is unavoidable then please provide evidence to the office prior to the day to avoid (U) marks in the register.
What if the appointment is during the school day?
We ask that, where possible, if the appointment falls within the school day, that your child/children still attend school around the appointment time. This is to avoid unnecessarily missing important lesson time and medical appointment marks (M) affecting your child’s attendance records. Where you have other children in the school, we ask that where possible, you make alternative arrangements, allowing them to be in school as normal for the duration of the school day.
How we monitor attendance at Warren Park.
Attendance Pledge TIER ONE
Your child’s attendance will be monitored regularly throughout their time at school. This helps them to achieve the best attendance possible to help them learn. We understand that sometimes your child is unable to attend school however; the expectation is, that if your child is well enough, the law states that children have to attend all the days and all the times that the school requires it.
What does our attendance procedure look like?
If we start to become concerned with your child’s attendance, initially a member of your child’s Year Team will want to have an informal chat with you. This is to establish if there are any underlying issues that are preventing your child from attending school. Remember, we are always here to help and want to try to make your child’s time at school an enjoyable and positive experience. We may be able to offer some help to support your child’s attendance.
What happens if things don’t improve?
We want to offer support where needed, to allow your child to attend school. However, if attendance continues to decline then we will need to pursue and monitor the situation more closely.
How we monitor attendance at Warren Park.
Attendance Pledge TIER TWO
At Warren Park, we are extremely fortunate to have a Home School Link Worker HSLW who works within the school. Mrs Taylor, our HSLW regularly monitors attendance to make sure that all children are attending school. There may be times where the Year Team require additional support if there are ongoing concerns about attendance. In such instances, a referral will be made to Mrs Taylor for further support.
What happens if attendance continues to decline?
If your child’s attendance continues to decline further and the Year Teams support hasn’t helped improve attendance, than the HSLW will want to monitor the situation more closely. A meeting will be required, with both parents/carers where it is possible, to discuss the situation in more detail. Remember, Mrs Taylor is there to help and she is able to offer a wealth of knowledge and expertise to help improve attendance. During the meeting, we would hope to explore a range of strategies to support that ultimately improve attendance.
How we monitor attendance at Warren Park.
Attendance Pledge TIER THREE
We would hope at this point that the range of support put in place by the Year Team and HSLW would have shown a significant improvement in your child’s attendance. If your child’s attendance hasn’t shown improvement, or continues to decline further, despite the support, then a meeting with the Headteacher and HSLW will be required to discuss the situation. Ultimately, we want to provide the necessary support to help improve your child’s attendance, which is our end goal.
What happens if significant improvements aren’t made?
We would hope that we could offer the appropriate support to help make sure that your child attends school when required.
However, if the support offered hasn’t resulted in significantly improved attendance then we may have to call upon external agencies, e.g. Early Help Team, to work with you, your child and the school.
We may also have to make any further absences unauthorised in accordance with the Hampshire County Council Code of Conduct. This may lead to Penalty Notices being issued.
If attendance continues to be a concern, despite the support offered and no improvements have been made then we are legally obliged to follow the Hampshire County Council guidance policy for issuing Penalty Notices for lateness. Each notice is charged at £60 per parent, per child. Please see the schools website of full details of this policy (HCC Code of Conduct).
The Beginning of the day routine at Warren Park.
We understand that in exceptional circumstances you may not be able to attend school punctually, however these situations should be rare. We would kindly ask that you notify the school office as soon as possible to let them know your child will be attending school late. This is to ensure that your child is marked in appropriately and that teachers are aware.
What happens if my child is late at the Beginning of the day?
Lateness Tier ONE
Lateness at the beginning of the day is monitored by the office team, HSLW and Year Teams. If there are reasons why you or your child/children are struggling to attend school on time, then we ask that you discuss this with your child’s Year Team first, as they may be able to offer some support. This is to establish if there are any underlying issues that are preventing your child from attending school punctually. Remember, we are always here to help and want to try to make your child’s time at school an enjoyable and positive experience.
Lateness Tier TWO
If your child to continues to arrive to school late (after 8:50 YR & 8:55 KS1&2), the HSLW will contact you to discuss any issues that might prevent your child from attending school punctually and may be able to offer support if appropriate.
Lateness Tier THREE
If late arrival to school continues to be a concern, despite the support offered and no improvements have been made then we are legally obliged to follow the Hampshire County Council guidance policy for issuing Penalty Notices for lateness. Each notice is charged at £60 per parent, per child. Please see the schools website of full details of this policy (HCC Code of Conduct).
The End of the day routine at Warren Park
In order to protect the welfare of your child/children it is extremely important that you collect your child on time. For the Reception classes this is 3:10 and 3:15 for KS1&2.
Reception classes – should be collected from the Cactus and Snapdragon class doors.
Year One – children should be collected from the Lower infant playground (blue gate).
Year Two – children should be collected from the KS1 lower playground door.
Year Three & Four – children should be collected from classroom doors on the playground.
Years Five & Six – children will make their own way out of the classrooms and either greet parents on the playground or walk home as instructed.
For years R – 4, if your child is being collected by a friend or relative, it is essential that the Year Teams are made aware prior to the end of the day (preferably at the beginning of the day) as they will not release your child without these instructions in place. Years 5 & 6 are released from class to the playground independently.
What happens at the end of the day?
We understand that in exceptional circumstances, you may not be able to collect your child from school punctually, however these situations should be extremely rare. We would kindly ask that you notify the school office as soon as possible to let them know your child/children will be collected late. This is to ensure that teachers and office staff are aware.
If your child is not greeted on the playground at the end of the day at the allotted time then they will be taken to the school office. However, at the end of the school day, there are sometimes children who need to wait at the school office so that staff can see they are collected by a named person for safety reasons. It is therefore really important that we don’t also have other children waiting there because they haven’t been collected on time. This is because it is extremely difficult to ensure that we can monitor visitors and children coming and going through the front office.
What happens if you are running late for collection?
Whilst we are understanding of exceptional circumstances, there will be occasions where, if children are not collected by 3:30, they will be enrolled in our after school provision ‘Kids Club’. This will be charged at £6 per child regardless of what time they are collected. We have not taken this decision lightly and we must stress that this should only happen in extreme circumstances. If there are adequate spaces at ‘Kids Club’, you will be able to leave your child/children until 6pm.
Leave of Absence during term time & unauthorised absences.
In line with Government and Hampshire County Council guidance policy, the law states that ‘all pupils of compulsory school age should attend school regularly for the whole day to obtain maximum benefit from their Education.’
From September 2018 the Governing Body at Warren Park has a duty to enforce this policy for any absences from school. Any absence from school, other than for illness, requires a ‘Leave of Absence’ form which must be completed in advance of the dates required.
You are advised not to make any arrangements until your request has been considered by the Headteacher. Holidays taken within term time will not be authorised and your child’s attendance record will be marked unauthorised accordingly.
A Penalty Notice Fine of £60 per parent, per child will be issued for any qualifying unauthorised absences
We would like to thank all our parents and carers who work hard with us to ensure children attend school regularly & punctually. With your continued support, we want to make your child’s time at Warren Park the best it can be. We always want to work with you and will always try our best to help. Regular attendance at school is vital to help children achieve and get the best possible start in life.
For more information, please search for “Information on penalty notices for non-attendance at school, advice for parents and carers, using the link below.